Zehntech Odoo App

Timesheet Approval Workflow for Odoo

Structured Timesheet Oversight with Multi-Stage Approval, Manager Review, and Full Audit Compliance. Eliminate payroll inaccuracies, prevent unauthorized billing, and enforce accountability through manager-level review gates, automated email notifications, and a comprehensive audit trail.

Compatible with Odoo 16, 17, 18 & 19

Four-Stage Approval Workflow

Real-Time Management Dashboard

Comprehensive Audit Trail

Automated Email Notifications

Price $48.78

Version V19, 18

Try Live Demo Buy on Odoo Store

Timesheet Approval Workflow — Multi-stage approval dashboard

What Is Timesheet Approval Workflow?

Timesheet Approval Workflow is a Zehntech Odoo module that introduces a structured four-stage approval process (Draft, Submitted, Approved, Rejected) for employee timesheets. It eliminates payroll inaccuracies, prevents unauthorized billing, and enforces accountability through manager-level review gates, automated email notifications, and a comprehensive audit trail — all integrated natively within Odoo's HR and Project modules.

HR Manager timesheet review before payroll

Project Manager billable hours validation

Finance Controller compliance auditing

Team Lead submission monitoring

Talk to Our Experts

How Timesheet Approval Workflow Solves HR Challenges

Problem

Zehntech Solution

Inaccurate billing from unapproved timesheets

Four-stage approval pipeline with manager review

Payroll errors from unverified hours

Mandatory approval before payroll processing

Zero accountability and audit vulnerabilities

Comprehensive audit trail with timestamps

Manager blindspots on pending reviews

Real-time dashboard with KPI cards

Compliance risk from undocumented tracking

Immutable read-only audit logs

No feedback mechanism for rejections

Mandatory rejection reasons with notifications

Key Features

Four-Stage Approval Workflow

Timesheets progress through Draft, Submitted, Approved, and Rejected states with clear transitions and validation rules at each stage.

Why it matters: Prevents unverified hours from reaching payroll or client billing.

Real-Time Management Dashboard

Interactive KPI cards display pending approvals, overdue submissions, and recent rejections with visual charts for instant insight.

Why it matters: Single-screen overview eliminates digging through individual records.

Comprehensive Audit Trail

Every action is automatically logged with timestamps, user details, and remarks in a read-only format that cannot be tampered with.

Why it matters: Full compliance with labor regulations and audit requirements.

Automated Email Notifications

HTML-formatted email alerts trigger automatically for submissions, approvals, and rejections with action buttons for direct response.

Why it matters: Accelerates approval cycle by bringing decisions to manager's inbox.

Role-Based Access Control

Employees view only their personal timesheets while managers have full team visibility. Locked fields post-submission prevent unauthorized edits.

Why it matters: Protects data integrity while giving managers needed oversight.

Mandatory Rejection Reasons

When a manager rejects a timesheet, the system requires a written explanation visible to the employee and logged in the audit trail.

Why it matters: Clear feedback reduces back-and-forth and documents rationale.

Who Benefits from Timesheet Approval Workflow?

Role

Primary Use Case

Key Outcome

HR Manager

Review and approve employee timesheets before payroll

Eliminates payroll errors from unverified hours

Project Manager

Validate billable hours logged against client projects

Ensures accurate client invoicing and profitability

Finance Controller

Audit timesheet approvals for compliance reporting

Maintains documented approval chain for audits

Team Lead

Monitor team submission patterns and flag overdue entries

Improves team discipline and on-time submissions

Employee

Submit timesheets and receive clear rejection feedback

Understands exactly what needs correction

Versions & Documentation

Choose your Odoo version and explore interactive documentation

Try Live Preview Buy on Odoo Store

Timesheet Approval Workflow vs Standard Odoo

Capability

Zehntech Module

Standard Odoo

Multi-stage approval pipeline

Yes — Draft, Submitted, Approved, Rejected

Manager review gate before payroll

Yes — mandatory approval step

Mandatory rejection reasons

Yes — required written explanation

Real-time management dashboard

Yes — KPI cards and interactive charts

Automated email notifications

Yes — HTML emails with action buttons

Immutable audit trail

Yes — timestamped, read-only logs

Role-based field locking

Yes — locked fields post-submission

Get Started in Minutes

Install, configure, and start managing timesheet approvals immediately.

Install and Configure

Install from Odoo App Store. Depends on Discuss, Employees, and Project — ensure these are active. Configure email templates.

Define Roles and Permissions

Assign manager-level access to team leads. Set up employee groups for visibility control.

Activate the Workflow

Employees log timesheets and submit for review. Managers approve or reject from dashboard or email.

Monitor and Optimize

Track pending approvals, monitor turnaround times, and review audit trail for compliance.

Technical Details & Compatibility

Requirement

Technical Name

Odoo Versions

Dependencies

Hosting

License

Codebase Size

Support

Details

zehntech_timesheet_approval_workflow

16.0 · 17.0 · 18.0 · 19.0

Discuss (mail), Employees (hr), Project (project)

Odoo Online · Odoo.sh · On-Premise

OPL-1

~2,355 lines of code

odoo-support@zehntech.com

Frequently Asked Questions

Yes. The module extends Odoo's native timesheet features by adding an approval layer on top. Existing timesheet entries and project integrations remain fully functional. No data migration is needed.

The module provides a proven four-stage workflow that covers most requirements. Custom development by Zehntech can extend the pipeline for organizations needing additional approval tiers.

The manager must provide a mandatory written reason. The employee receives an automated email notification with the rejection reason and can reset the entry to draft, make corrections, and resubmit.

Yes. The module respects Odoo's standard multi-company access rules. Each company's timesheet workflow operates independently with separate manager assignments.

Every action is logged with exact timestamp, user details, and remarks. Audit logs are stored in read-only format and cannot be modified or deleted by any user.